|
#10 You need the purchase history of your customer
available when they call to place an order or get a
quote: |
|
If you get up and go to the file to find out what your
customer has purchased in the past, you may have
outgrown your entry level
software. As your customer base increases, you need to
know what they bought and what they paid for it
when they call for a quote or to place an order.
With
Sage
MAS 90,
Sage
MAS 200 and
Sage
MAS 500, you have complete history
in the order entry screen with
a click of the mouse! |
|
#9 You need Government Contracting and DCAA compliancy: |
|
 Peachtree
and QuickBooks have limited job cost
and project costing capabilities. No Government
billing forms (DD250 or 1034) are in the system and it
is difficult to track CLIN
numbers and tasks within jobs. With the next level of
software, you can encompass most of the external
spreadsheets you may be producing outside the
system without additional data entry. Project tracking,
labor pools and rates tied to
the job or task can be handled with the mid-market
Sage
MAS
90 and
Sage MAS
200 product. |
|
#8 You need multiple accounting periods open at one time: |
|
Has it become cumbersome to close and then reopen
periods if you want to post to a previous or
future period? If you continue to pay bills or bill
customers even if you have not
closed your month and need to post to both periods, you
may have outgrown your entry level product. With
Sage
MAS
90,
Sage MAS
200
and Sage MAS 500, you can have numerous General
Ledger periods open at a time or close them to prevent
prior period postings. |
|
#7 You need manufacturing capabilities: |
|
Peachtree and QuickBooks have no true manufacturing
capabilities. The
manufacturing versions of these software products add
additional reports that help manufacturers through the
transition. If you need
capacity planning, shop floor control, made to order
tracking or MRP, it is time to look at the next level of
products. |
|
#6 You need service call tracking:
|
|
Although there are some add-on products to the entry
level software for service, most are separate packages
that do an AR or GL dump into your accounting software.
With the MAS product lines, service is truly integrated
into all areas of the software. For example, a move up
to MAS 90 with service will give you a
dispatch board, call tracking, billing, inventory
by truck, utilization reports and much more. Payroll and
inventory are also integrated
so time and material can be entered once and updated to
all modules as needed. |
|
#5 You have 3 or more users: |
|
Entry level products like Peachtree or QuickBooks are
designed for limited access over
a network. Although both have released multi-user
versions, they slow down the system and have limited
access for each user. Often,
all users have to get out of the company they are
working with to post certain transactions. When
you move up to the mid-market products, true
multi-user functionality allows nearly all functions to
work while other users are in
the system. Speed does not degrade when multiple users
are in the same system either. |
|
#4 You need multiple warehouses: |
|
Peachtree and QuickBooks software are entry level and
only have the ability to track
one warehouse per company. When moving to the next level
of software, including Sage MAS 90,
Sage MAS 200, Sage MAS 500 and
Sage
BusinessWorks, you can track multiple warehouses.
You can have different areas of your warehouse be a
separate area or your service
and installation trucks be their own warehouse. Physical
counts become more efficient.
This is often the next step in
software for a growing distribution or service company. |
|
#3 You need more than two years history in your General
Ledger: |
|
Peachtree software is designed to keep only
two years of GL history. As companies grow, this
could become problematic if you want to produce growth
trend reports or comparative
year financials. When you move up to the next level of
software, many years of history can be
kept. |
|
#2 Your system is performing slowly: |
|
Peachtree and QuickBooks are designed for small
businesses with limited data
and transaction history. Once you get over 75MB, you
will begin to see a significant speed degradation in
your system. This is a big
sign that it is time for a more “grown up” software
package. Data corruption and loss frequently
occurs once speed begins to reduce. A good test
is to run an aging report to the screen and see how long
it takes to actually complete
the process of running the report. If it is longer than
15 or 20 seconds, you may want to check your
data size. |
|
#1 You need better inventory: |
|
Peachtree and QuickBooks have entry level inventory
capabilities. If you need bar
coding, multi-warehouse tracking, more than ten price
levels, customer specific pricing or calculation of
safety stock levels, it is
time to start looking at the next level of software. |
|
If
you would like to speak with someone in more detail
about whether you have outgrown Peachtree or
Sage BusinessWorks -
or if you would like more information on the next level
of Sage Software products - please call our Virginia
office at
877.265.6190 or
click here
to e-mail us. |
